Administrative Associate, Department of Biostatistics and Bioinformatics

The George Washington University is dedicated to advancing public health through education and research. The Administrative Associate will provide essential administrative support to the Fiscal Manager and the department, oversee customer service efforts, manage schedules, and assist with various departmental activities.

Responsibilities

• Providing enhanced administrative support to the Fiscal Manager, Program Manager and department
• Overseeing the customer service efforts of the front desk, to include referring constituents and resolving concerns as appropriate
• Anticipating and initiating supplies for SEH 7th floor, departmental and professional development purchases, and maintaining/reconciling purchases against p-card statements
• Typically plans, prioritizes, and manages maintenance and space activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities, and under the guidance of the Fiscal Manager
• Assisting department faculty with travel and other business expense reports for the department
• Coordinating the schedules and maintaining calendar(s) as assigned, regularly prioritizing and arranging meetings, conferences and appointments
• Preparing agenda and maintaining minutes (recordings) of monthly departmental faculty meetings
• Working with SPH IT (web support) to manage the department’s webpage(s)
• Working with the Fiscal Manager and departmental leaders to ensure office administration policies, programs, and activities are appropriate for their needs
• Assisting the Program Manager with support of educational activities and coordination of the course schedule three times each academic year
• Coordinating and compiling information for open houses, new student orientation, and departmental information sessions
• Assisting Faculty and Program Manager with textbook adoption requests, scheduling classrooms, and classroom technology requests
• Assisting the Fiscal Manager with tracking and processing hires of graduate assistants, new Distance Education courses break out leaders, instructional assistants, and limited-service faculty ( TPT ) appointments
• Assisting the Program Manager and Program Directors as needed
• Performs other duties as assigned

Skills

• Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position
• Equivalent combination of education, training and experience may substitute degree requirements
• Experience in related field preferably in an academic setting is desired
• Ability to multi-task, detailed-oriented, good team player, goal oriented
• Ability to work with minimal direction and can also be flexible to work as an effective team leader
• Demonstrated experience in providing organizational and logistical support in project, program, or academic management with minimal direction
• Excellent written and oral communication and customer service skills
• Demonstrated proficiency with computer software, particularly in Microsoft Office Suite (Excel and Word), and Adobe Acrobat
• Familiarity with accounting systems and financial management tools

Benefits

• GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits.

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