[Remote] Program Coordinator - St. Louis

Note: The job is a remote job and is open to candidates in USA. Let Me Run is a nonprofit wellness program that inspires boys to be themselves, be active, and belong. They are seeking a highly organized and dependable Program Coordinator to provide administrative and operational support for teams throughout the Midwest, ensuring a positive experience for boys, coaches, and families.

Responsibilities

• Manage participant and coach registration processes for assigned teams and regions
• Monitor registration activity and communicate with families, coaches, and school partners regarding registration requirements and deadlines
• Assist with resolving registration issues and ensuring accurate participant records
• Maintain confidentiality and accuracy of participant and volunteer information
• Support volunteer coach recruitment, onboarding, and training efforts
• Assist coaches in completing required training, background screening, and program requirements
• Serve as a point of contact for coaches regarding program procedures, timelines, and resources
• Coordinate distribution of coaching materials and program information
• Communicate with parents and guardians regarding registration, scholarships, team status, and program logistics
• Respond promptly to participant and family inquiries
• Assist in distributing seasonal communications, reminders, and program updates
• Help ensure families receive timely and accurate information throughout the season
• Track participant scholarship applications and awards
• Maintain accurate scholarship records and documentation
• Assist families with scholarship-related questions and application processes
• Provide scholarship data and reports as requested
• Monitor team readiness and assist with ensuring teams have completed all required pre-season requirements
• Coordinate with coaches and regional leadership to address operational needs before and during the season
• Assist with ordering, tracking, and distribution of program materials and supplies as needed
• Support seasonal program launches and team management activities
• Maintain accurate program data within organizational databases and systems
• Track participation, volunteer, scholarship, and team information
• Generate reports and provide data support for the Midwest Regional Director and organizational leadership
• Assist with quality control and data verification efforts
• Maintain organized records and documentation related to assigned teams and program operations
• Support special projects and seasonal initiatives as assigned
• Participate in team meetings and training sessions as requested
• Perform other duties as assigned by the Midwest Regional Director

Skills

• High school diploma or equivalent
• Strong organizational and administrative skills
• Excellent written and verbal communication abilities
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to work independently and manage multiple tasks simultaneously
• Comfortable working in a fully remote environment
• Commitment to the mission and values of Let Me Run
• Associate's or Bachelor's degree
• Experience working with youth-serving nonprofit organizations
• Experience supporting volunteer-led programs
• Experience with registration systems, databases, or CRM platforms
• Experience in customer service, program administration, or nonprofit operations

Benefits

• Flexible schedule with work primarily performed remotely

Company Overview