[Remote] Marketing Events Coordinator

Note: The job is a remote job and is open to candidates in USA. Compulink Healthcare Solutions is a pioneer in the healthcare technology industry, focusing on AI-driven solutions to alleviate clinical burnout. As a Marketing Events Coordinator, you will manage the logistics of tradeshow and event participation, ensuring that the company's brand is effectively represented at various industry events.

Responsibilities

• Own the full lifecycle of each tradeshow: booth selection, contract submission, payment processing, and timeline management in Asana
• Book and pre-pay hotel accommodations; coordinate travel logistics for sales reps in partnership with our travel team
• Submit exhibit house instructions for large shows; review and sign estimates, approve floor plans, and complete EAC forms and COIs
• Order and manage booth elements including graphics, banners, pop-up walls, furniture, electrical, internet, lead retrieval, and hanging sign labor
• Register reps, communicate event details, and track deadlines and status updates in Asana throughout each show cycle
• Coordinate round-trip shipping from Compulink HQ and our exhibit house; create shipping lists and manage carrier logistics
• Work with our exhibit house to determine inventory pulls and finalize booth layout
• Order kiosk graphics from Roman Signs and arrange pickup for shipping (in-office)
• Coordinate with IT on equipment needs for each event (in-office)
• Pack, ship, and unpack booth materials for each show (in-office)
• Download lead files from lead retrieval vendors; follow up with reps to collect post-show debriefs
• Summarize debriefs and post into the corresponding marketing event in Leads
• Log all show expenses into HubSpot, the budget sheet, and the marketing event record
• Maintain and replenish inventory of tradeshow supplies, branded swag, and staff uniforms stored at our Newbury Park office
• Inspect condition of graphics, banners, and booth walls before each show cycle (in-office)
• Order and ship name tags to reps as needed (in-office)
• Maintain the marketing events budget and reconcile the Amex card monthly
• Update and reconcile Software Advice bids monthly; record costs in the budget sheet
• Manage content on our client-facing website: add and update content and images, create new pages and forms, and test monthly updates on staging before pushing to live
• Manage our ASOA sponsorship relationship and provide required marketing assets on schedule

Skills

• 2–4 years in a marketing operations, event coordination, or tradeshow management role
• B2B or healthcare industry experience a plus
• Organized to the core: you live in project management tools (Asana or similar) and instinctively build checklists, timelines, and status trackers
• Hands-on and self-directed: comfortable packing crates and inspecting graphics one day, negotiating with vendors or updating a website the next
• Tech-comfortable: familiarity with HubSpot, CMS platforms (WordPress or similar), and vendor portals; quick to learn new tools
• Strong communicator: clear and proactive with internal teams, sales reps, vendors, and exhibit houses
• Detail-oriented under pressure: tradeshow deadlines don't move—you plan ahead and catch problems before they become crises
• Bachelor's degree in Marketing, Business, Communications, or a related field preferred

Benefits

• Annual performance bonus tied to event execution quality and pipeline contribution
• Generous 401(k) with company match
• Comprehensive healthcare, dental, and vision coverage

Company Overview