Human Resources Assistant

JVS - Bay Area is a nonprofit organization dedicated to closing opportunity gaps in employment and supporting jobseekers. The Human Resources Assistant will perform administrative tasks to support the Human Resources Department, focusing on recruitment, onboarding, and other administrative duties.

Responsibilities

• Review job descriptions and post job ads
• Screen job applications and resumes
• Lead candidate correspondence including scheduling interviews, sending out interview questions, and responding to candidate inquiries
• Conduct phone screens
• Provide guidance to hiring managers throughout the recruitment process
• Lead reference check and background check process
• Collaborate with internal team members (ie. Office Administration, IT) to facilitate new hire onboarding
• Lead HR orientation
• Update the organizational chart
• Send out new hire welcome kits
• Complete and maintain Form I-9 records, including reverifications
• Conduct new hire check-ins and ensure the completion of new hire paperwork
• Assist in the in-boarding and off-boarding of employees (ie. create and manage Asana boards, communicate changes with internal teams, etc)
• Coordinate and manage mandatory trainings (ie. sexual harassment prevention training, Workplace Violence Prevention Plan training, etc.)
• Research, post, and distribute required labor law posters
• Maintain accurate and up-to-date human resource files, records, and documentation
• Handle employment and salary verifications
• Provide back-up support for the Office Administrator including, but not limited to: restocking supplies, maintaining a clean office space, picking up and distributing physical mail, etc
• Other duties as assigned

Skills

• 1–2 years of administrative experience, preferably in a human resources or office setting
• Highly organized with strong attention to detail and accuracy
• Demonstrated initiative, accountability, and ability to work independently with minimal supervision
• Excellent time management skills and ability to meet deadlines
• Strong interpersonal, written, and verbal communication skills, with the ability to interact effectively with staff at all levels
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, SharePoint) and collaboration tools such as Slack
• Demonstrated proficiency in learning new technologies and platforms
• Ability to handle confidential information with professionalism and integrity
• HR experience or coursework preferred, but not required

Benefits

• Accrued 1 hour of Paid Sick Leave for every 30 hours worked
• Transit and Parking FSA
• The expectation for this role is to work in our San Francisco office and/or worksites on a hybrid work schedule; JVS does not provide relocation packages

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