Program Coordinator

mPower, Inc. is looking for a well-rounded Program Coordinator to join their team of experts in management, administration, consulting, and technology. The role focuses on implementing positive mission-oriented change, delivering operational results, and continuously improving the organization.

Responsibilities

• Assist the DDST Director, ESP Director, and Program staff with administrative tasks in planning, coordination, evaluation, and communication of partnerships and policies through, including but not limited to:
• Portfolio Organization, Analysis, and Management
• Assist in organizing strategic initiatives such as the NIBIB Biomaterials Network
• Support program evaluation and analysis
• Track award milestones and subprojects
• Meeting Support
• Provide Executive Secretary (Exec Sec) assistance for trans-NIH and inter-agency working groups related to bioeconomy, nanotechnology, and microelectronics
• Assist with trans-NIBIB executive meetings concerning Extramural scientific programs
• Offer administrative and technical support in planning, coordinating, and executing data calls
• Prepare meeting materials, including agendas, minutes, and action items; maintain a document repository
• Content Development and Scientific Communication
• Provide support to Program staff in communicating programs, partnerships, and policies to stakeholders
• Draft slide decks for presentations at conferences and meetings
• Develop content for Council meetings and generate reports highlighting accomplishments
• Scientific Program Research and Evaluation
• Research and evaluate scientific programs
• Request and provide information on scientific and programmatic issues
• Interpret and summarize background materials from scientific sources
• Project and Task Management
• Assist with the development, initiation, and execution of new project initiatives
• Track action items, provide deadline reminders, and maintain relevant spreadsheets
• Develop milestones, budgets, and funding plans for projects
• Data Management and Reporting
• Design, develop, and maintain databases, listservs, spreadsheets, and electronic resources
• Collect, interpret, analyze, and condense material; prepare reports of data analysis
• Create graphs, tables, slides, and presentations for scientific and programmatic purposes
• Prepare technical reports, progress reports, and status updates
• Meeting and Event Logistics
• Plan and coordinate scientific meetings, conferences, symposia, workshops, and special projects
• Handle logistics, communications with participants, and registration for meetings
• Represent the Program at local and national meetings, delivering presentations and collecting valuable information
• Communication and Coordination
• Maintain proactive communication with key personnel and external stakeholders
• Design and coordinate systems for efficient information flow between stakeholders and staff
• Update and maintain internal websites and SharePoint sites related to scientific program
• Program Improvement and Efficiency
• Analyze business and operating procedures; propose and implement more efficient methods
• Conduct project close-out reviews and identify areas for improvement
• Develop new formats and databases for reporting program management and budgetary data
• Administrative Support
• Provide day-to-day support to program staff and leadership, including setting priorities and managing tasks
• Organize, analyze, and write project reports and scientific papers based on results and findings
• Additional Duties
• Perform other duties as assigned

Skills

• Master's degree in a scientific discipline, such as bioengineering, biomedical/chemical/materials/electrical engineering, biology, chemistry, or physics; two (2) years of specialized experience plus a bachelor's degree is equivalent to a Master's degree
• Strong communication skills, both oral and written
• Minimum one (1) year of experience in a related field
• Skill in data analysis, preparation of spreadsheets and Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint)
• Ability to produce graphical and tabular representations of complex data for presentation and use by program staff
• Excellent analytical, organizational, time, and project management skills
• Ability to multi-task and pay close attention to detail
• A proven record of self-motivated achievements will be a positive asset

Company Overview