Administrative Assistant
About Private Health Management Private Health Management (PHM) supports people with serious and complex medical conditions, helping them access the best possible medical care. We guide individuals and families to top specialists, advanced diagnostics, and personalized care. Trusted by healthcare providers and businesses, PHM delivers independent, science-backed insights that help clients make informed decisions and navigate care with confidence.
About the Role
PHM is seeking an organized, highly-responsive, and dependable Administrative Assistant to support senior leadership across executive, commercial, and finance functions. This early-career role is well suited for a highly motivated and responsive professional who thrives in enabling leaders to operate at their best. In this role, you will manage calendars, coordinate travel and conference logistics, interface with external partners, and provide high-quality administrative and operational support. The role reports through PHM’s Marketing department and offers opportunities for additional exposure to marketing operations, company off-site logistics, and cross-functional initiatives. You will work closely with senior executives and partners across the organization, gaining insight into how a mission-driven, high-growth healthcare organization operates while building skills across executive support, business operations, and marketing. What You’ll Do Enable executive productivity through proactive calendar management, scheduling, and logistical coordination Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment Schedule and prioritize internal and external meetings, proactively resolving conflicts Coordinate domestic and international travel, with an emphasis on conferences and multi-day events Ensure seamless planning and execution of meetings, events, and conference logistics Prepare leaders for meetings with clear agendas, materials, and follow-ups Support planning and execution of leadership meetings, board meetings, offsites, and company events Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment What You Bring 1+ year of professional experience with bonus points for experience supporting senior executives in a growing organization Exceptional attention to detail and responsiveness, especially when time-sensitive matters arise Strong organizational skills and the ability to manage multiple priorities simultaneously Comfort working in a modern, tech-forward environment and adapting quickly to new tools and systems A self-starter mindset with a strong sense of ownership and follow-through A constructive, upbeat, and service-oriented approach Compensation & Benefits The hourly rate for this position is $24.00–$36.00 per hour, which equates to an annualized target range of approximately $50,000–$75,000, based on a standard 40-hour work week. This role is eligible for PHM’s comprehensive benefits package, which includes health, dental, and vision insurance, 401(k) with employer match, paid time off, PHM services for you and your dependents, and additional benefits. Individual compensation may vary based on experience, location, and business needs. Location This is a remote role. Candidates must live in and perform all work within the United States. Very limited travel may be required. Next Steps Private Health Management is a remote company with employees across the United States. We are committed to providing a thoughtful and transparent interview experience. If your application is selected, a member of our recruiting team will reach out to schedule next steps. Interviews may include the hiring manager, peers, and an executive leader. PHM uses AI-enabled tools at certain points in the recruiting process to help identify and evaluate top talent; however, all hiring decisions are made by human reviewers. Anticipated Pay Range $50,000—$75,000 USD Apply To This Job