Research Administration & Compliance Intern - Post-Award
Research Administration & Compliance Intern – Post-Award Job Title - Research Administration & Compliance Intern – Post-Award Department Name - Collaborative Grant Services Work Location - Fully remote Salary Range - $15.00 /hour Type of Position - Student Position Time Status - Part-Time Required Education - Current Honors College undergraduate student Required Related Experience - Proficiency in Microsoft Office (Word, Excel); comfort with digital filing systems preferred. Strong attention to detail with excellent organizational habits. Interest in administration, compliance, data organization, or research support Required License/Registration/Certification - None Physical Requirements - repetitive motion related to computer work Shift - Flexible with class schedule Job Summary - The University of Kentucky is seeking motivated Honors College students for an internship offering hands-on experience in post-award research administration. This opportunity introduces students to the administrative, financial, and compliance processes that occur after a grant has been awarded—critical functions that ensure research projects remain compliant, well-documented, and aligned with sponsor and university requirements. Interns will work alongside the Collaborative Grant Services (CGS) Post Award team to gain practical exposure to routine reporting, documentation workflows, financial compliance considerations, and the organizational systems that support funded research across campus.
Key Responsibilities
- Reporting & Data Support Assist with gathering, organizing, and preparing documents for routine sponsor and internal reporting. Support data entry and verification tasks that contribute to financial tracking and compliance monitoring. Review award documents to identify reporting requirements and timelines.
- File & Record Management Maintain digital and physical project files in alignment with UK and federal documentation standards. Help organize award folders, invoices, correspondence, and recordkeeping materials. Ensure records are complete, accessible, and audit-ready.
- Resource Development Assist with drafting, formatting, and finalizing resource materials (e.g., templates, checklists, standard operating guides). Contribute to updates of internal Post Award training materials and reference documents. Help streamline information for end users, improving clarity and accessibility.
- Policy & Compliance Exposure Learn foundational concepts related to Uniform Guidance, cost principles, and sponsor expectations. Participate in discussions about financial compliance, audit preparedness, and university policies.
- Training & Team Engagement Attend CGS team meetings, trainings, and professional development opportunities. Engage in small projects that map and visualize Post Award workflow processes. Capstone Project Complete a project enhancing or analyzing a component of UK's Post Award research administration ecosystem (aligned with Honors College course expectations). Learning Outcomes By the end of the internship, students will be able to
- Describe key stages of the post-award grant lifecycle and associated reporting requirements.
- Demonstrate skills in file management, documentation workflows, and basic reporting preparation.
- Understand how post-award processes support financial stewardship and research integrity.
- Communicate the importance of compliance, documentation, and transparency in funded research.
Qualifications
Current Honors College undergraduate student. Interest in administration, compliance, data organization, or research support. Strong attention to detail with excellent organizational habits. Proficiency in Microsoft Office (Word, Excel); comfort with digital filing systems preferred. Duration & Structure Semester-based internship (Fall/Spring). 10–15 hours per week with flexible scheduling.
Benefits
Professional experience in post-award research administration. Networking with UK research administrators and compliance specialists. Opportunity to earn Honors College credit (subject to approval). Deadline to Apply - 05/31/2026 Our University Community - We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Apply tot his job Apply To this Job Apply tot his job Apply To this Job