Administrative Assistant - Investment Banking

Baird is a leading firm in investment banking, recognized as a Fortune Best Place to Work since 2004. They are seeking an Administrative Assistant to support their Global Investment Banking team by managing schedules, coordinating travel, and ensuring a professional environment for clients and bankers.

Responsibilities

• Support a team of mid / senior level bankers assisting with project focused tasks
• Manage and coordinate various calendars and synchronizing schedules for team calls, meetings, and small events
• Build relationships with bankers and peers through collaborative efforts and teamwork
• Arranging domestic and international travel and become knowledgeable on Travel policies, procedures, and changes
• Preparing, processing, submitting, and tracking expenses; become knowledgeable on Expense policies, procedures, and changes
• Coordinate with the Conference Center team to reserve conference rooms and catering for internal meeting
• Backup support to Administrative Assistants / Executive Assistant in their absence including receptionist desk, hospitality, etc
• Assist in office duties i.e., replenishing office refreshments and supplies, catering, preparing shipping, safety officer, (building management contact for remote office), etc
• Represent Baird in a professional manner and thoughtful demeanor both internally and externally with clients, bankers, and peers
• Contribute to a high‑quality client and banker experience by ensuring meetings, events, and office interactions run seamlessly

Skills

• High school diploma or education equivalent required
• 1+ years of Administrative Assistant experience preferably in the financial industry
• Comfort balancing administrative responsibilities with hospitality and front‑of‑house support as needed
• Strong verbal, written and interpersonal communication skills
• Detail orientated, acute attention to detail
• Effective time management and organizational skills with ability to prioritize various tasks
• Practice critical thinking and problem-solving skills
• Proficient / Advance Microsoft Office
• Concur Travel / Expense system
• CRM systems (Salesforce preferred)

Benefits

• Bonus potential up to 8.5% of base pay
• Comprehensive benefits designed for your life, career and future.

Company Overview

Company H1B Sponsorship